Google I/O

CASE STUDY

Role: Event Producer / Operations Manager (Contract)

Client: Google Developer Studios

Duration: November 2024 – May 2025 (Event Days: May 20-22, 2025)

Location: Shoreline Amphitheatre, Mountain View, CA

Event Scale: 4,500+ in-person attendees + global livestream audience

Overview

Google I/O is Google's flagship developer conference, bringing together engineers, product teams, and technology enthusiasts from around the world for talks, interactive learning with Google experts, and a first look at Google's latest developer products. Google I/O 2025 featured a hybrid of both video-on-demand and live components, including ~90 sessions and onsite demonstrations from developers showcasing their technologies.

As part of the core operations team for Google I/O 2025, I helped bring Google’s flagship developer conference to life—supporting thousands of in-person attendees and a global developer community tuning in via livestream.

Working alongside internal Google teams and agency partners, I managed cross-functional logistics, live session production, and real-time problem solving across a sprawling venue footprint. My role required tight coordination, adaptable systems, and calm leadership under pressure—all in service of creating a seamless, high-impact experience for developers, press, and partners around the world.

Scope of Work

Live event production & streaming logistics
Cross-functional team leadership
Workflow optimization & documentation
Venue operations & resource planning
Real-time problem solving under pressure

Key Contributions

Live Session Production Management 🎥

Led the end-to-end coordination of Android stack sessions, managing 20+ speakers and producers
Oversaw tech checks, rehearsals, and live execution for sessions streamed globally
Built and enforced session timing protocols to maintain production flow across stages
Liaised with internal Google stakeholders and vendor teams (Element, DreamTek) to deliver consistent AV quality and experience

Cross-Functional Collaboration 🤝

Acted as the connective tissue between marketing, PR, legal, and engineering teams
Streamlined speaker workflows and communication across time zones and departments
Navigated daily syncs, change requests, and last-minute pivots with clarity and composure

Operational Process Optimization 🔧

Developed briefing templates, show flows, and staffing docs used by on-site teams
Instituted quality control checkpoints that caught production risks before they escalated
Refined internal workflows for faster approvals and smoother day-of execution

Resource & Logistics Management 🛠️

Coordinated staffing and equipment across multiple event “villages” and demo zones
Managed badge pickup operations, on-site crew schedules, and attendee flow planning
Supported the implementation of updated security and credentialing protocols

Results

Successfully executed a multi-day conference with 4,500+ confirmed registrations
Maintained high production standards across 30+ live sessions and keynotes
Contributed to a seamless attendee and speaker experience (on-site and online)
Delivered post-event insights that informed planning for future Google events